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Keeping track of the many sides of your life is much easier when Outlook lets you maintain multiple Calendars. And the ability to display those Calendars in different ways depending on the needs of the moment makes great sense. So let's take a look at exactly how to work with all your Calendars. The Basics
By default, Outlook displays multiple Calendars side-by-side. That means all you need to do is select the Calendars you want to view in My Calendars. Each Calendar is shown with a different color trim, which allows you to tell them apart more easily. Your main, or primary Outlook Calendar always appears on the left side. Your other (secondary) Calendars, are to the right of the primary one.
To view Calendars overlaid, you begin by selecting the Calendars you want to see in My Calendars. They will automatically start out side-by-side. You tell Outlook to overlay a secondary Calendar on the primary Calendar by clicking the left arrow next to the name of the secondary Calendar. This tells Outlook that you want the secondary Calendar to be overlaid on the primary Calendar.
Overlaying Calendars always entails overlaying one or more secondary Calendars on the primary Calendar, but beyond that, you have complete freedom to mix and match overlaid and side-by-side Calendars. Clicking the right arrow next to the name of a secondary Calendarcauses it to switch from overlaid mode to side-by-side. If you click the right arrow next to the name of the primary Calendar, all the Calendars go back to side-by-side.
Adjusting Calendar Options
While the default Calendar options generally work well, there are a few options you might want to adjust to adapt Outlook for your company's workweek or your personal schedule and habits. Here's an example. I am very much a morning person, and frequently begin my work day at 4:30 or 5:00 in the morning.
On the other hand, I have friends who don't start working until 10:00 in the morning or later. The Calendar can be adjusted to accommodate these starting times and many other individual schedule variations. Follow these steps to see the options:
Click Tools in the Outlook menu bar, then click Options. The Options dialog box appears.
On the Preferences tabbed page of the Options dialog box, in the Calendar section, click Calendar Options. This opens the Calendar Options dialog box.
In the Calendar Work Week section of the dialog box, tell Outlook which days are part of your workweek by setting the appropriate day check boxes. You can also set the First Day Of Week, First Week Of Year, Start Time, and End Time to meet your needs as well.
Click OK when you're done setting these options.
You're now all set to take advantage of Outlook's multiple Calendars.
Note: If you would like to see tips and tricks that will help you make even better use of Outlook Calendars, click here. Author: Bill Mann Author URL: http://introtooutlook2007.info/
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